GRANTS COORDINATOR - City of Cambridge, MD

Ina Holden


City of Cambridge, Maryland

 The City of Cambridge is an equal opportunity employer with a deep commitment to diversity, equity, and inclusion and welcomes you to join us on our journey towards becoming a more equitable municipal organization serving the residents of Cambridge.

Classification:            Non-exempt

 Pay Grade:                  10

 Pay Range:                 $64,775 to $68,000

Benefits Summary:    This is a full-time, benefitted position with health insurance, a public pension,

                                    13 paid holidays annually, vacation, sick leave, and more.

 Job Summary:            The Grants Coordinator position is a professional-level position that is responsible for assisting in the submission of and implementation of all grants in the City of Cambridge.  The  Grants Coordinator reports directly to the City Manager.  The successful candidate is responsible for coordinating the pre-award planning, preparation, and the post-award administration of various grants as assigned by the City Manager or the City Manager’s designee. This position requires interaction with various municipal department heads and/or their assigned staff to coordinate pre-award planning to ensure that grant applications and awards are in compliance with municipal regulatory, funding agency, State of Maryland, and federal policy requirements, and provides guidance and support in the identification and development of grant opportunities.  This is not a supervisory position; however, it requires excellent organizational skills, superior interpersonal skills, and ability to cooperate with departments, employees, the leadership team, City Manager, Mayor, City Council, and diverse stakeholders.



The City of Cambridge is in search of an organized, detail oriented, and energetic candidate for the Grants Coordinator position who will need to display the ability to  identify and apply for various grants that meet the City of Cambridge’s needs, as well as overseeing the grant application process from beginning to end.  This is not a supervisory position; however, it requires excellent organizational skills, superior interpersonal skills, and ability to cooperate with departments, employees, the leadership team, City Manager, Mayor, City Council, and diverse stakeholders.  The successful candidate will receive direct supervision and general direction from the City Manager. The duties and responsibilities for the Grants Coordinator position includes but is not limited to the following:

  • Coordinates the planning and preparation of grant proposals for one or more departments, to include preparing City Council Agenda Reports; provides assistance and guidance in the interpretation of funding agency requirements.
  • Serves as liaison between municipal departments and granting agencies; coordinates with the municipal accounting department and Finance Director to ensure financial compliance.
  • Researches various types of grants available and the criteria to qualify for each.
  • Discusses available sources of funding with administrative managers.
  • Prepares and compiles all components of each grant submission, ensuring that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.
  • Advises and/or assists as appropriate in the design, formatting and preparation of grant documentation, to include creation of computerized statistical summaries and/or graphics.
  • Maintains specialized database and systems for recording and tracking grant proposals, awards and related statistical information; creates, distribute and/or submit standard and special reports as required.
  • Develops and maintains a library of reference documentation, including such information as funding agency requirements, forms and other pertinent information.
  • Monitors and coordinates the administration of post-award grants to ensure that administrative and budgeting policies, procedures and agency requirement are being followed; manages administrative problems and/or budget changes occurring during the awarded grant period.
  • Maintains knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implantation of changes, and on the impact of changes on funded operations.
  • Performs miscellaneous job-related duties as assigned.
  • Possesses effective speaking skills in a variety of situations; ability to performing basic and advanced mathematical and statistical calculations; skill in tracking project costs and control expenditures according to approved project budget, skill in exercising a high degree of sound independent judgment and work within established guidelines with little or no direct supervision.  Must possess advanced skills in MS Office Applications (MS Word, MS Office, MS Power Point)
  • Compiles necessary information for the application process through collaboration with other employees, database research, and other factfinding actions and meetings.
  • Drafts and completes grant applications according to application requirements.
  • Ensures grants are submitted on time and within application parameters.
  • Completes all documents, forms, or reports required by the grant.
  • Coordinates the monitoring and evaluation of programs and projects that are funded by grants.
  • Develops and maintains master files on grants and paperwork connected to programs funded by grants.
  • Performs other related duties as assigned.


The successful candidate shall possess a bachelor’s degree from an accredited college or university with a writing-intensive major, such as English, journalism, communications, or marketing.  Must have experience in grant administration, grant management, grant coordination, obtaining funding for grant projects and programs, and grant writing.  Possession of Grants Professional certification is highly desired.

The successful candidate must possess thorough knowledge and ability to interpret federal, state, and local government laws and regulations regarding grant contracts and administration.  Must possess knowledge of grant sources and the ability to locate potential sources for funding.  Must possess thorough understanding of grant funding policies and procedures and applicable local, state, and federal regulations. Must possess knowledge of administration, principles and techniques of governmental budgeting, budgetary control, governmental accounting, monitoring and auditing.  Must exhibit excellent verbal and written communication skills.  Must have thorough understanding of effective grant writing techniques.  Must be proficient in Microsoft Office Suite or related software and have knowledge of modern office practices, procedures, and equipment.  Must be extremely organized and meticulous with details and possess excellent project management skills and ability to prioritize work and resources.  Must have the ability to meet deadlines, to interpret financial data and prepare budgets and financial grant reports.  Must possess the ability to be discreet with personal information that may be needed for some grants such as employee salaries or upcoming projects.  Must demonstrate the ability to deal courteously, tactfully, and equitably and possess the ability to establish and maintain good working relations with other departments, employees, executive leadership team, City Manager, Mayor, City Council, the general public, and diverse stakeholders. 


  • Requires cardiovascular fitness to walk across properties, up and down flights of stairs daily at various locations and over varying terrain.
  • Requires sufficient ambulatory ability to move about the office and outdoor field locations and to bend, stoop, reach, and climb.
  • Requires the ability to alternatively sit and stand for sustained periods of time.
  • Requires near and far visual acuity to read reports, printed material, computer screens, observe moving objects, and observe physical layouts.
  • Requires manual and finger dexterity as well as hand-eye coordination to write and to operate computers and other office equipment.
  • Requires the ability to hear and communicate verbally.
  • Requires the ability to lift and carry light objects not expected to exceed 20 pounds.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.


Possession of or ability to obtain a valid "Class C" Maryland driver's license. Driver’s License is to be in good standing and acceptable by the City of Cambridge's insurance company.


All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting.


All City of Cambridge employees are subject to a one-year probationary period provision as specified in the employee handbook. Probationary, temporary, provisional, and seasonal employees serve at the pleasure of the City and are "At-Will."


The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.



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